01
PMO Setup & Project Structuring
Setting up the PMO including governance model, RACI, delivery standards, templates and approval processes – seamlessly integrated with your existing project and line organisation.
Competence Detail
PMO & Project Management
A well-structured PMO is the engine behind every successful programme. Vetrexa steers complex multi-vendor projects in banking, insurance, automotive and industry – disciplined delivery, transparent reporting and reliable budget control. Agile, waterfall or hybrid: we bring your initiatives safely into steady-state operations.
Overview
Why PMO?
Projects rarely fail because of technology – they fail because of unclear roles, weak steering and insufficient transparency.
A professionally established Project Management Office consolidates governance, resource and budget steering in one place. It creates clear decision paths, consistent delivery standards and reliable reporting to C-level. In regulated industries such as banking, insurance and automotive, a capable PMO is a precondition for meeting audit readiness, MaRisk obligations and milestone commitments consistently.
Vetrexa acts as your external PMO lead and takes on individual programme and project management assignments. We structure complex multi-vendor programmes, coordinate internal and external delivery teams and make sure that strategic direction is translated into actionable sprints, releases and deliverables – without overloading your line organisation.
What we deliver for you
Services at a glance.
Six core building blocks with which we make your PMO operational and bring your programmes safely to their objectives.
02
Agile Coaching & Events
Coaching Scrum, SAFe and Kanban teams. We facilitate dailies, refinements, reviews and retros and establish a delivery cadence that produces measurable results.
03
Budget Controlling & Resource Planning
Forecast, actuals tracking, change and risk buffers, resource utilisation and skill planning – prepared transparently for steering committees and C-level.
04
Stakeholder & Provider Management
Structured stakeholder mapping, communication plan, steering formats and operational steering of internal departments and external providers with clear escalation paths.
05
Documentation & Reporting
A consolidated programme view across Confluence, Jira and SharePoint. Traffic-light reports, KPI dashboards in Power BI, milestone tracking and audit-proof archiving of every decision document.
06
Programme Management for Large Infrastructure Projects
Steering of multi-year infrastructure and transformation programmes with hundreds of contributors – data centre migrations, cloud transitions, legacy replacement, SAFe programmes.
Our Approach
Four steps into delivery.
A proven sequence – from PMO setup to a clean transition into steady-state operations of your organisation.
- Step 01
Setup
Establish governance model, tooling, templates and PMO roles. Define the baseline for scope, budget, resources and risk.
- Step 02
Delivery
Steer teams operationally: backlog, sprints, releases, multi-vendor coordination. Impediments are resolved without delay.
- Step 03
Reporting
Consolidated status, KPI and financial reporting to steering committee and C-level. Early warning indicators for scope and budget deviations.
- Step 04
Handover
Clean transition into steady-state operations: documentation, knowledge transfer and handover of responsibility to line and operations teams.
Project Experience
Selected reference projects.
A selection of programmes we have led or steered as PMO – presented in anonymised form.
Banking
Output Management – Legacy Replacement, PMO Steering
PMO lead for the replacement of Papyrus/DOPiX with Quadient Inspire. Steering of agile delivery teams, budget control and reporting to the steering committee through to go-live and hypercare.
Quadient Inspire · Jira/XRay · Confluence · Scrum · Kanban · Power BI
Automotive
Data Centre Migration – Programme Management
Programme lead for the migration of critical IT infrastructure. Coordination of internal departments and external providers, risk and integration test management, classic milestone planning.
MS Project · Jira/XRay · Confluence · Governance Frameworks · SAFe
Insurance
SAFe Programme Lead – IAM
Leadership of a multi-train SAFe programme for IAM transformation. PI planning, Scrum of Scrums, multi-vendor coordination and audit-proof reporting in a MaRisk context.
SAFe · SailPoint IIQ · Jira/XRay · Confluence · Power BI · MaRisk
Toolset & Frameworks
What we work with.
Proven tools and frameworks for reliable delivery, transparent steering and regulatory fit.
- Jira / Jira XRay
- Confluence
- MS Project
- SharePoint
- Power BI
- Scrum
- SAFe
- Kanban
- PMI / PRINCE2
- ITIL
- MaRisk
Related Competences
Natural complements.
Topics that clients regularly combine with our PMO offering.
Competence
Strategy & Consulting
Roadmaps, target picture and operating model – the strategic frame around your programme.
Competence
Managed Services
From delivery into stable operations – SLA-based and KPI-driven.
Competence
Output Management
Modernising your customer communications with Quadient Inspire – delivered by certified consultants.
FAQ
Frequently asked questions.
The questions we hear most often in our first conversations.
Do you work agile or classic?
Both. Our project managers are equally comfortable with classic waterfall approaches (PMI, PRINCE2) and with agile frameworks (Scrum, SAFe, Kanban). The chosen method is tailored to the project objective, the maturity of the organisation and the regulatory context – frequently as a hybrid model that combines a classic milestone plan with agile delivery teams.
How do you manage multi-vendor programmes?
We establish a central PMO structure with clearly defined roles, a RACI matrix, shared delivery governance and consolidated reporting across every provider involved. Our steering instruments include cross-vendor Jira programme boards, vendor scorecards, escalation paths and a weekly sync cadence with the lead architects of all providers.
Which certifications do your PMs hold?
Our project managers hold, amongst others, PSM I (Professional Scrum Master), PSPO I (Product Owner), SAFe certifications, PRINCE2, PMI foundations and ITIL Foundation. Many colleagues also bring specialist certifications on Quadient Inspire, SailPoint IIQ or COBIT / NIST frameworks.
How is C-level reporting structured?
C-level reporting is condensed, decision-oriented and KPI-driven. We provide monthly steering committee packs with traffic-light indicators for scope, budget, resources and risk, complemented by live dashboards in Power BI. For regulated environments we integrate MaRisk-compliant evidence, audit trails and milestone tracking.
Your programme. Steered with precision.
Talk to us about PMO setup, programme management or an agile delivery that produces measurable results.
Request consultation